DMS & QMS Documentation Officer

Position: DMS & QMS Documentation Officer

Company: Habesha Steel Mills PLC

Location: Dukem / Addis Ababa

Job Type: Full-time

Deadline: March 22, 2026

Role Overview

We are looking for a detail-oriented professional to join our team as a DMS & QMS Documentation Officer. This role is central to our commitment to quality, requiring the successful candidate to draft technical documents that form the backbone of our Document Management System (DMS) and Quality Management System (QMS) projects. You will translate complex process knowledge into ISO-compliant documentation and support the integration of these systems based on ISO 9001 standards.

Key Responsibilities

• Technical Drafting: Prepare all forms of documentation, including Policies, Manuals, Procedures, Work-Instructions, Standard Operating Procedures (SOPs), Charts, Tables, and Forms for all functional departments.

• Document Control: Manage the entire document control lifecycle, including creation, revision, approval, and archiving within the DMS and QMS scope.

• Master List Management: Maintain and update the Master List of Internal Documents for each functional area and integrate them into a centralized system.

• Quality Coordination: Work directly with the QMS Head and Process Specialists to ensure all documents align with defined formats and standards.

• Collaborative Review: Participate in information gathering and review drafted documents with Department Heads and Top Management before final implementation.

• Continuous Improvement: Actively participate in Gap Analysis, reporting, and the overall development of the DMS and QMS frameworks.

Job Requirements

Education & Experience:

• Bachelor’s Degree in Science, IT, or Engineering.
• Fresh graduates with strong academic records and a high motivation to learn are encouraged to apply.

Skills & Knowledge:

• ISO Standards: Basic understanding and knowledge of ISO 9001:2015 and Quality Management Systems (QMS) or Environmental Management Systems (EMS) is preferable.
• Communication: Must be proficient in both written and spoken English.
• Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Specialized Tools: Prior exposure to creating process flow charts using tools such as draw.io is a plus.
• Soft Skills: Demonstrated leadership, communication, and interpersonal skills.

How To Apply

Qualified applicants should submit their CV and cover letter through the

Email: [email protected] or 

Physical Address: Habesha Steel Mills PLC,

Bishoftu-Dukem, (Directly in front of the Eastern Industry Zone),

Human Resource Development & Administration Department.

 (Subject line:DMS & QMS Documentation Officer)