Procurement and Purchasing Officer

ESX is Ethiopia’s first, and only organized securities exchange. ESX is being established as a public private partnership in line with Article 31 of the Capital Market Proclamation (No.1248/2021).

ESX operates the business of a securities exchange, functions as a Self-Regulatory Organization (“SRO”), and serves as the central market organizer providing an integrated product suite covering the equities, fixed income, and money market segments of the capital markets.

As the pioneer securities exchange, ESX aims to play a critical role in the development and growth of the Ethiopian capital markets. ESX’s core objective is to facilitate access to capital and support effective capital allocation in a manner that supports Ethiopia’s economic growth. By developing a well-regulated and efficient capital market ecosystem, ESX will enable mobilization of financial resources for both public and private sector institutions while providing investors a reliable platform to invest in a reliable and efficient environment. 

Job Summary:

The Procurement and Purchasing Officer, works closely with the all teams and is a key administrative role within ESX. The role holder is responsible for providing support and coordination across various areas to ensure the smooth functioning of the company. The role holder plays a crucial part in managing administrative tasks, involve coordinating and supervising various support services to ensure the smooth operation of the workplace, including facilities management, procurement, logistics, security, and administrative services. 

Key Responsibilities:

• Procurement and Supply Chain.

  • Develop and implement procurement strategies to acquire goods, services, and equipment necessary for the company’s operations. 

  • Estimate and establish cost parameters and budgets for purchases;
  • Procure goods and services efficiently and keeping compliance standards seeking best value for money;
  • Consolidate and circulate Weekly procurement status reports to user departments

  • Create and maintain good relationships with vendors/suppliers as well as streamline procedures and resolve problems related to procurement processes in his/her custody

  • Source and evaluate suppliers, negotiate contracts, and manage vendor relationships.

  • Liaise with requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out;
  • Review and compile procurement related documentation (PRs, RFQs, RFQs, POs, GRNs, Invoices, etc...) for submission to the Finance unit.
  • Facilitate securing of bids and performance bonds from suppliers before award of contracts

  • Facilitate refund of contractors' retentions and performance bonds upon successful delivery on contractual obligations;

  • Keep records of procurement documentation, processes and status (electronic and hard copy) in an orderly manner for control, reference, and audit purposes;

  • Asses and update of Annual Approved Supplier List

• Logistics and Transportation;

  • Coordinate and manage logistics and transportation activities, including shipping, receiving, distribution, and warehousing. 

  • Make sure office vehicles are serviced periodically as per manufacturer’s maintenance guideline and insure all repair, maintenance, insurance, regular inspections are adhered to.

  • Ensure compliance with relevant regulations and optimize logistics operations to minimize costs and maximize efficiency.

  • Make sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed.

• Administrative Services;

  • Ensure timely and quality delivery of corporate services to internal departments and external clients. This may include managing support services such as reception, mailroom, and document management.

  • Ensure efficient and effective administrative processes to support the organization's operations. 

  • Coordinate office moves, renovations, and other facility-related projects.

  • Collaborate with internal departments, external vendors, and service providers to ensure effective service delivery and support. 

  • Build and maintain positive relationships with stakeholders to meet their needs and expectations.

• Facilities Management, Security and Safety

• Plan, coordinate, and oversee the maintenance and operation of the organization's facilities, including offices, buildings, equipment, and infrastructure. 

• Ensure a safe, clean, and well-functioning work environment. 

• Manage relationships with vendors and service providers for facility-related services.

• Implement and oversee security measures to protect the organization's assets, employees, and information. 

• Enforce security policies and procedures. 

• Collaborate with relevant stakeholders to assess risks, conduct security audits, and implement appropriate controls. Plan and coordinate emergency response procedures.

• Bachelor's degree in business administration, purchasing, facilities management, logistics, or a related field.

• Minimum of five years of relevant experience in general service roles, procurement, logistics, facilities management, or a related field, at least two years’ experience served in a senior capacity as a team leader or relevant role.

How To Apply

Interested and qualified women are required to send their CV and application letter in a PDF format via ethiojobs.net