Vehicle Rental Service Providers (Only an organization can apply)
Network of Ethiopian Women’s Associations (NEWA)About This Role
This is not a traditional employee role—it is an open call for organizations to become pre-qualified vehicle rental service providers for the Network of Ethiopian Women’s Associations (NEWA). The successful applicant will supply transportation services to support NEWA’s field operations, advocacy events, and partner coordination across Addis Ababa. This opportunity suits established rental firms or transport cooperatives that can offer reliable, well-maintained vehicles and professional drivers on a contractual basis.
What the Requirements Say About This Role
The call targets organizations, not individuals, meaning the applicant must be a legally registered entity with a proven track record in vehicle rental. While no explicit fleet size is stated, the emphasis on pre-qualification suggests NEWA values consistency, safety, and timely service over sheer volume. Expect the selection process to prioritize organizations with experience serving NGOs or development partners, as familiarity with project logistics and reporting is likely valued.
How to Approach This Application
Your submission must demonstrate organizational capacity—attach valid business licenses, vehicle registration documents, proof of insurance, and at least two references from previous clients, preferably in the development sector. Highlight your fleet’s condition, driver qualifications, and any safety or maintenance protocols. Since NEWA is building a database for ongoing use, emphasize your ability to respond quickly to short-notice requests and your willingness to adhere to their standard terms and invoicing procedures.
Who This Role Suits
This role is best suited for established vehicle rental companies or transport service providers with prior NGO experience and a reliable fleet. Competition will likely be moderate, as NEWA seeks multiple pre-qualified vendors, but only organizations with complete documentation and a clear service record will advance.
Background
The Network of Ethiopian Women’s Associations (NEWA) is a non-partisan, not-for-profit, non-governmental national network established in 2003. NEWA brings together over 50 member associations/ organizations collectively working to advance gender equality and women’s rights across Ethiopia.
NEWA’s advocacy, networking, and operational interventions refer to its efforts in influencing policies and decision-making processes, strengthening collaboration among member organizations and stakeholders, and implementing programs and activities that promote gender equality and women’s rights.
To strengthen operational efficiency and ensure timely, high-quality service delivery, NEWA is establishing a comprehensive vendor database of pre-qualified service providers.
Call for Expression of Interest
NEWA hereby invites qualified, competent, legally registered and licensed vendors to submit their Expression of Interest (EOI) for their inclusion in its vendor roster. Vendors may apply for one or multiple categories.
Service Categories and Specific Requirements
2. Air Ticketing and Travel Agencies
Service providers will support organizational travel needs for staff and partners, travel ling abroad and domestic for different events, workshops and conferences.
Scope of Services:
Domestic and international flight bookings,
Travel advisory and itinerary planning,
Ticket reservation, rebooking, and cancellation services. and
Visa support (optional/added advantage)
Specific Requirements:
- Valid travel agency certification/accreditation (e.g., IATA preferred),
- Demonstrated experience with NGOs/INGOs.
- 24/7 availability for urgent travel arrangements.
- Informed with security issues at all levels, and
- Strong relationships with airlines for competitive pricing
Eligibility (Applicable to All Categories)
- The service providers need to ensure trustworthy and credible by their clients.
- Be time and quality conscious,
- Respectful to the client, and with professionalism
- Aware of value for money,
- Comply to the laws of the land, and those of the contract agreements entered,
Administrative criteria
- Valid and renewed trade/business license for 2018 E.C / 2026 G.C, and to be renewed as per the law,
- TIN and VAT registration certificates,
- Renewed professional license,
- Minimum 2–3 years of relevant experience,
- Proven track record and references
Required Documents
- Company profile, and
- Brief proposal outlining services, coverage, and capacity, with
- Renewed business/trade license,
- TIN and VAT certificates,
- Portfolio of relevant work, and
- At least 2 related/relevant references,
How To Apply
Interested vendors should submit their Expression of Interest (EOI) through
Submission Options:
Hard copy in sealed envelope
Soft copy via email: [email protected]
Envelope Labeling:
“EOI for Vendor Registration – [Service Category], Bidder Name, Address, Stamp & Signature”
Submission Deadline
Applications must be submitted within 5 working days from the date of announcement. Late submissions will not be considered.
Important Notes
Only shortlisted vendors will be contacted,
This EOI does not constitute a contract award, and
NEWA reserves the right to accept or reject any application
Address
NETWORK OF ETHIOPIAN WOMEN’S ASSOCIATIONS (NEWA)
Addis Ababa, Ethiopia
Infront of Gibson Academy Kebele 24
P.O. Box: 19375
Phone: +251 952048277
Email: [email protected].
Website: www.newaethiopia.org
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Vehicle Rental Service Providers (Only an organization can apply)
Network of Ethiopian Women’s Associations (NEWA)
