Project Coordinator and Contract Administrator
Zana Landscape & Design Contractor PLCAbout This Role
This role blends operational oversight with administrative precision, requiring you to act as the bridge between on-site landscape execution and back-office contract management. You will not just track timelines but ensure that every phase of a project—from design to construction—meets quality standards and stays within budget. It suits a seasoned professional who thrives on coordinating multiple moving parts in a specialized, growing sector like landscape contracting.
What the Requirements Say About This Role
The implied need is for someone who can enforce accountability across teams and suppliers, not just follow a checklist. The 5-8 years of experience suggests the employer values proven judgment in resolving delays, managing subcontractors, and interpreting contractual obligations—especially in a field where weather, materials, and client expectations can shift rapidly. Expect to need strong negotiation skills and familiarity with Ethiopian construction or engineering project lifecycles.
How to Approach This Application
Focus your CV and cover letter on specific examples where you coordinated cross-functional teams (e.g., engineers, laborers, clients) to meet deadlines under budget constraints. Emphasize any experience with contract administration, such as drafting scopes of work, tracking change orders, or reconciling invoices. Given the company’s niche in sustainable landscaping, mentioning familiarity with environmental compliance or green building standards could set you apart.
Who This Role Suits
This role is best suited for a project coordinator with a construction or engineering background who is comfortable with both site visits and desk-based contract review. It is likely moderately competitive, as it combines a specialized sector with a senior-level demand for reliability.
Title: Project Coordinator and Contract Administrator (Full Time)
About us
We are professional landscape design, construction and maintenance company established in 2015 GC to create beautiful private and community outdoor spaces in an environment friendly manner.
Specializing in creating stunning outdoor spaces for residential, commercial, and public projects.
Our team is dedicated to delivering high-quality, sustainable, and innovative landscape solutions.
Our Services
- Landscape design
- Landscape Construction
- Landscape maintenance
- Landscape consultancy
Job Summary
Responsible for effectively coordinating the company’s operations and projects and working on follow-up on every activity to deliver projects in quality, on schedule, and with financial profitability.
Summary of job functions
- Assist in planning, executing, and completing design, construction, and maintenance projects, ensuring all milestones are met.
- Monitor project budgets and timelines, ensuring cost-effective allocation of resources and adherence to project schedules.
- Maintain high performance and productivity and provide timely reports to Management on the operating conditions of the division;
- Serve as the main point of contact for clients as necessary, providing regular updates and addressing any issues or concerns throughout the project lifecycle.
- Work closely with designers, contractors, subcontractors, and suppliers to ensure seamless execution of all tasks
- Conduct regular site visits to ensure work is progressing according to plan and maintain quality control standards.
- Maintain accurate project records, including contracts, change orders, letters, certificates, and progress reports.
- Identify areas in need of improvement and provide solutions in time;
- Review and prepare responses to clients’ requests and comments;
- Prepare payment requests interim payments; and documentation
- Develop work proposals and work on assigned tasks as needed.
- Negotiate and work closely with project managers, legal teams, and external stakeholders (contractors, subcontractors, vendors, clients) to negotiate favorable contract terms, timelines, payment schedules, and pricing.
- Execute effective and detailed contract administration works
- Draft contracts, prepare, review, and manage contracts
- Assist in preparing bid documents
- Coordinate team members, project schedules, and the effective utilization of assigned resources and equipment to maintain workflow continuity. Procurement-related tasks, including purchase order follow-up and material delivery coordination, are assigned to separate roles.
- Suggest effective budgets and prepare master and detailed schedules for new project price proposals
Experience/education requirements
- Bachelor’s degree in Construction Management, Civil Engineering, or a related field (or equivalent practical experience).
- An additional degree in project management, business administration, or related fields.
- A minimum of 5 years of related operations or project handling and coordination experience in the construction industry is preferable.
We would want to see someone who:
- Someone who gets the work done,
- Someone that can multi-task and manage efficiently,
- Someone who can handle pressure, work well with all levels of management, and has good relational skills;
- Strong organizational and multitasking abilities,
- Excellent communication and interpersonal skills,
- Proficiency in Microsoft Office and Google (Excel sheet, Word, Project)
- Knowledge of landscape design principles, construction techniques, and sustainability practices
- Has a strong ability to comprehend the customer’s needs and promptly answer questions or concerns;
- Can forecast possible outcomes and next steps and prepare beforehand;
- Has good English language communication, writing, and understanding skills;
- Is reliable, collaborative, creative, and respectful.
How To Apply
Send us your resume/CV via the below form:
https://forms.gle/1Z4ZqVPBCxd6pAfF7
If you need more information:
+251 988221908
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Project Coordinator and Contract Administrator
Zana Landscape & Design Contractor PLC
