Receptionist

Job Purpose

The Receptionist is responsible for managing front desk operations, welcoming visitors, and handling incoming communications. This role ensures professional representation of the organization, smooth coordination of office activities, and timely support to staff and external stakeholders.

Job Summary

Position Title: Receptionist 

Reports To: Property and General service Head

Duty Station: Jimma

Salary & Benefits: Negotiable, commensurate with qualifications and experience

Duties and Responsibilities

• Greet and assist visitors, ensuring a professional and welcoming environment.
• Answer, screen, and direct phone calls, emails, and other inquiries.
• Manage front desk operations, including visitor logs and appointment scheduling.
• Maintain organized records of correspondence, messages, and office communications.
• Support administrative tasks such as filing, photocopying, and document preparation.
• Coordinate meeting room bookings and assist in organizing office events.
• Handle incoming and outgoing mail and courier services.
• Provide general information to visitors and staff regarding office procedures.
• Collaborate with HR and Admin teams to support office operations.
• Ensure confidentiality and proper handling of sensitive information

Job Specification

Educational Qualifications

• Diploma or degree in Business Administration, Office Management, or related field.

Professional Experience

• Degree holders: Minimum 1 year of relevant experience.
•  Diploma holders: Minimum 2–3 years of relevant experience.

Core Professional Skills

•  Business Administration and Office Management 

Behavioural & Functional Competencies

• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer service orientation.
• Ability to handle confidential information responsibly.
• Attention to detail and problem-solving skills.

How To Apply

Interested and qualified applicants are required to submit the following documents:

• A Cover Letter
• An Updated Curriculum Vitae (CV)
• Clear scanned copies of supporting documents

All documents must be enclosed into a single PDF file.
Please ensure that the title of the position is clearly written in the Subject Line of your application email as: Subject: Receptionist 
Applicants may apply through Ethiojobs or via the company email: [email protected]